For example, if sales growth is a target, the organization should have a means of gathering and reporting sales data. In an ongoing business such specific programmes — which are essentially single-use plans-may require temporary re-or­ganisation within a business or department to handle them. Topic: The Process of Organizing 57. While authority and responsibility moves downward in the scalar chain of command in an organisation, accountability moves upwards. Constant appraisal and reorganisation is an integral part of the organising process. Once the activities have been identified, they have to be grouped into units and each group is placed under the charge of a manager. These departments can be either functional or divisional where in functional departments are related to common functions grouped into one department or divisional departments are created for businesses on the basis of either types of products, geographical location of the business or the targeted customer groups. It is very essential to establish well-defined clear-cut structural relationships among individuals and groups. Identifying and Classifying the Work Activities: 3. When two or more than two persons work for the attainment of common goals their inter-relationship must be defined very clearly. Similarly, advertisement and sales activities are given to the marketing department, and department of finance takes care of finance, accounts and correspondence. Process # 1. Grouping those activities into these interrelated functional areas. Hence, a monitoring system to assess the effectiveness of the organisation and to make adjustments, must the estab­lished. Departmentalization means selecting the activities which are similar in nature and grouping them together. The first step in organizing items is to identify a collection of items to organize. Tackling your biggest problem first will make you feel more motivated to continue, says Lowenheim. Therefore, the initial step will entail dividing the work into different and specific areas or jobs. The managerial function of organising may be called as the ‘process of organising’. (It may be recalled that, essentially, division of labour is breaking down the work into its basic components or activities and assigning them to individuals who will then be specialists and perform the jobs more efficiently and effectively.). There must be constant appraisal of organising process so that changes in the organisation structure can be introduced, consequent to changes in the internal and external environmental factors. Grouping Activities – Under the grouping activities, when similar and closely related activities are grouped together to make division and departments, it is known as departmentalization. Such tasks may also include assembling, machining, shipping, storing, inspecting, selling, advertising etc. New plans will dictate organisational modifications, after a new application of the organising process.”, Management, Functions, Organising, Organising Process. Determine specific work activities necessary to implement plans and achieve objectives. Before uploading and sharing your knowledge on this site, please read the following pages: 1. In a hierarchy, the authority flows from the top to the bottom. This point may sound rather simple and hard to believe, but it really is as simple as that. Division of work leads to specialisation which has the following benefits: Adam Smith illustrated a study where one person could manufacture 20 pins a day if he worked alone. It is necessary to determine those work activities which are necessary to accomplish enterprise objectives and plans. It also arrests the wastage of resources, prevents duplication or overlapping of efforts and aids smooth working of the company. At this stage, duties are assigned to different subordinates and heads of departments on the basis of their specialisation. Classifying and Grouping Activities 4. 4. After grouping the activities into various depart­ments, each department is put in charge of a manager who undertakes the responsibility of achieving the de­sired results. Thereafter, a number of groups will be combined and grouped into larger units or departments. Classifying and Grouping Activities 4. In the next stage, organisational activities which lead to accomplishment of organisational objectives are to be identified. Taking into consideration the importance and quantity of the work a department can be further divided into many branches or sub-departments. Everything you need to know about the process of organising. People are assigned their duties after matching their capabilities to the job requirements. The process of organizing consists of the following steps: (a) determining and defining the activities required for the achieve­ment of organizational goals; (b) grouping the activities into logical and convenient units; (c) assigning the duties and activities to specific positions and people; It will help in setting up of the proposed organisation and what will be nature of the work to be done through the organisation. Bathroom Drawer Organization. Identification and Division of work: The organising function begins with the division of total work into … iii. Teaching Your Children to Organize: Stop Tossing Their Stuff! An organisation charge shows the levels of management that exist in a given structure, in addition to the chain of command and reporting relationships. This stage reveals if any reorganising process is necessary to steer the activities of the departments in the desired direction. On the basis of geography – Activities are grouped on the basis of geographical locations. On the other hand, the purchase manager will get orders from the General Manager and will be responsible to him. Authority should be in proportion to the work or responsibility. 4. It shows the work being done in each job — the levels on boxes — as also the degree to which specialization (division of work) is carried out. Similarly, advertisements, sales promotion and selling can be given to marketing department. Although the determination of the objectives of an enterprise is done under the first function of management, i.e., planning but before commencing the process of organising a clear and detailed information about these objectives has to be obtained. Everybody should know who is his superior and who is his subordinate? Which is the first step in the process of conducting a literature review? foundations-introductory-courses; 0 Answers. The steps are: 1. Classifying and grouping similar activities using the guidelines of homogeneity are based on the concept of division of labour and specialization. In order to achieve the objectives of the enterprise, certain activities are necessary. where there is no recognition process and, in some cases, it is illegal for fire fighters to engage in collective bargaining. 1. However, accountability arises along with the delegation of authority. The steps are: 1. For example, Northern Zone, Eastern Zone, etc. The activities of a department may be further classi­fied into sections. 2. Expert Answer 100% (1 rating) Previous question Next question Get more help from Chegg. For example, a manufacturing concern will have production, marketing and other activities. Organising an Enterprise Step # 1. i have this organizing/cleaning schedule … In a hierarchy, the ranking of managerial positions is done by grant of different degrees of rights and powers to different posi­tions. Each individual is allotted a specified job according to his aptitude and skills and made responsible for the performance of that job. These formal channels usually reflect the authority- responsibility flow of the chain of command. However, in today’s complex organisations, this principle is hardly followed. This article throws light upon the five main steps involved in organizing process. Fixation of duties and responsibilities is done for each and every employee of the organisation, so that everyone has their defined scope of operation. The implication of this principle is simple enough: the chain of command should be so clear that a subordinate will receive order from one superior and be accountable to him (her) only, hi this case also authority is delegated from the superior to the subordinate. Coordinating Activities. Managerial positions are defined and the extent of their power and authority is fixed. The 3-step process is a generalization of the other process types, while the 7-step process breaks down the sub-steps in the others. Once the work is divided and departmentalized then follows the allocation of responsibility. For instance/in a manufacturing concern, different kinds of purchases like raw material, spare parts, etc., can be put under purchase department. Authority flows from top to bottom in the hierarchy. ... Reading the literature, checking it for relevance, and taking notes c. Organizing the literature with a literature map d. Locating the literature about a topic. This implies that employees will have to report to an authority like the top management or superiors who manage, guide, supervise and oversee the work and responsibilities of their subordinate reporting to them. There are no such rules as to which will lead to the best organizational structure. shoes division, garments division, bags division etc. For example- the factory and the office should be located at a proper place so that the employees can perform better. After the work is assigned to people, those performing similar activities are grouped in similar departments. The Dialogue to Change Process includes four general steps or phases: 1. Assigning Work and Delegating Appropriate Authority 5. The foundation of this step lies in the principle of functional definition. The concentration goes to activities and functions. Thus, in all the organisations key activity can be different. The jobs identified from the previous step are further grouped together and put into separate departments. Coordination between Authority and Responsibility: Healthy relationships between various groups facilitates smooth interaction which assists the organisation in achievement of its goals. If the organisation is working in different areas then activities can be grouped on the basis of region/territory viz. the number of subordinates who should report directly to each superior is decided. Following are the steps of union-organizing process: Step 1 Build an Organizing committee: The first step in union-organizing process is the formation of an organizing committee. A definite type of ranking order called hierarchy exists which allows reporting and authority to flow in different directions. Authority delegated to a person should commensurate with his responsibility. Every individual is given the authority necessary to perform the assigned activity effectively. For example, Purchase Department for purchase functions, Finance Department for financing activities, Marketing Department for marketing activities, etc. 1. However, since organisational plans change with the passage of time, organisational objectives have to be also restructured. This grouping or combining of activities is called departmentation. Certo - Chapter 07 #56 Difficulty: 1 Easy Learning Objective: 07-06: Identify the steps in the process of organizing. Establishment of Structural Relationship for Overall Control 11. The activities and efforts of different individuals are then synchronized. Here, both vertical and horizontal operating rela­tionships are determined. An organisation is a unified whole of the people and their activities. Delegating Authority 5. Various departments like production, marketing, finance etc. When the objectives have been set and policies framed, the necessary infrastructure of organization has to be built up. Determining the Span of Control and Decentralization: (1) Knowing the Objectives of the Enterprise: Process of Organising – For Achieving Enterprise Objectives. Usually, this helps in laying out the departments. A tall structure portrays a large number of levels, while a flat one shows a smaller number of levels, as shown in Fig.9.3. The process of organising involves the following major steps: The organisations have strong internal focus on job descriptions and functional specialisations to create conditions for work-flow in a streamlined manner. Establishment of Structural Relationship for Overall Control: Process of Organising – Determination of Objectives, Enumeration of Activities, Grouping Activities, Allocation of Fixed Responsibility, Delegation of Authority and Coordination, Process of Organising – Steps: Identification and Division of Work, Departmentalisation, Alignment of Duties and Establishing Reporting Relationships, – Division of Work, Departmentalisation, Assigning Duties, Delegation of Authority and Coordinating Activities, – 3 Major Steps:  Division of Work, Formation of Departments and Reporting, Process of Organising – Identification and Division of Work, Grouping of Activities, Assignment of Duties and Delegation of Authority, Process of Organising – Determination of Objectives, Division of Activities, Grouping of Activities, Defining Authority and Responsibility, Reviewing and Reorganising, Process of Organising – Division of Work, Departmentalisation, Assigning Duties, Delegation of Authority and Coordinating Activities, Process of Organising – 3 Major Steps:  Division of Work, Formation of Departments and Reporting. 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